Document Signing, Certainty.
Seven integrated tools — e-signatures, remote notarization, digital business cards, document templates, smart forms, secure portals, and QR code sharing — unified on one AI-powered, enterprise-grade platform.
AI-Powered Workflows
Smart fields, summaries, document comparison
7 Tools, One Platform
Everything you need for complete document workflows—from creation to signature to secure storage.
From Upload to Signed in Minutes
CertaintySign guides every participant through the process automatically.
Upload Your Document
Upload any PDF or Word document. Our AI auto-detects signature fields and suggests placements.
Add Signers & Fields
Assign roles—signer, witness, notary. Drag fields onto the document. Set signing order.
Send & Track
Recipients get a branded email with a secure link. Track opens, views, and completions in real time.
Signed & Certified
Download the completed document with a tamper-evident certificate and full audit trail.
Everything You Need to Manage Documents, Collect Signatures, and Grow Your Business
Guided Signing Experience
DocuSign-style guided signing with field highlighting, auto-advance, keyboard shortcuts, and completion celebrations.
Witness & Notary Workflows
Full witness and notary support with sequential activation, linked signers, and completion gates for legal compliance.
Smart Business Cards
Create up to 5 cards with lead capture, video intros, and Apple/Google Wallet export. Track every view.
Secure Document Portals
Branded portals with identity verification. Collect client documents with checklists and progress tracking.
Team Workspaces
Collaborate with your team on documents. Role-based access, shared templates, and webhook integrations.
Healthcare & Government
HIPAA-compliant plans with BAA. FedRAMP-ready for government. EHR integration for Epic, Cerner, and more.
Built for Global Compliance
ESIGN Act
United States
UETA
US State Laws
eIDAS
European Union
GDPR
Data Protection
SOC 2
Security Standards
HIPAA
Healthcare Ready
Forensic-Grade Audit Trail
Every signature captures device fingerprints, IP address, precise timestamp, and geolocation. Our tamper-evident certificates with trust scoring provide irrefutable proof and fraud detection.
Device Fingerprint Capture
IP & Geolocation Logging
Trust Score Analysis
SHA-256 Hash Verification
Professional Notary Services
CertaintySign now offers comprehensive notary services to complete your document workflow. Whether you need traditional in-person notarization or Remote Online Notarization (RON), our certified notaries are ready to serve you.
Remote Online Notarization (RON)
Notarize documents from anywhere via secure video conference
Identity Verification
Government ID analysis and Knowledge-Based Authentication (KBA)
Digital Notary Seal & Signature
Legally compliant digital seals with tamper-evident certificates
50-State Compliance
State-specific rules and session recording for legal requirements
Notary Service Pricing
Per notarization session (up to 5 documents)
Per additional document beyond the first 5
Professional witness for your signing session
Discounted rates for high-volume notarization needs
All notary services include identity verification, session recording, and digital certificate. Pricing may vary by state due to regulatory requirements.
QR Code Document Sharing
Generate QR codes for instant document access. Share documents, forms, and signing requests with a simple scan—perfect for in-person meetings, printed materials, and mobile-first workflows.
Embed QR Codes in PDFs
Automatically embed QR codes directly into your PDF documents for seamless sharing
Batch Generation
Generate hundreds of unique QR codes at once for bulk mailings and campaigns
Custom Branding
Add your logo, choose colors, and customize QR code design to match your brand
Scan Analytics
Track when and where your QR codes are scanned with detailed analytics
QR Code Generator Demo
Enter any URL or text to generate a QR code instantly
Full version includes:
Testimonials
Trusted by Industry Leaders
"CertaintySign has transformed how we handle contracts. What used to take days now takes minutes, with complete legal certainty."
Catherine Harrington
General Counsel
Meridian Capital Partners
"The audit trail feature gives us confidence in every transaction. Our compliance team finally has the documentation they need."
Marcus Whitfield
Chief Compliance Officer
Atlas Financial Group
"The secure document portal has streamlined our client onboarding. We've cut document collection time by 70% and eliminated the back-and-forth emails."
Jessica Moreno
Operations Director
Sterling Real Estate
Simple, Secure, Certain
Upload or Build
Upload your document, choose from 50+ templates, or build from scratch with our AI-assisted document builder.
Smart Configuration
AI detects signature fields automatically. Add signers, set workflows, and customize with conditional logic.
Track & Complete
Real-time WebSocket notifications as documents are signed. Automated reminders and instant completion certificates.
Frequently Asked Questions
Tailored for your industry
Specialized e-signature solutions designed to meet the unique compliance and workflow requirements of your sector.
Ready to Transform Your Document Workflows?
Join businesses using CertaintySign for e-signatures, QR code sharing, digital business cards, templates, smart forms, and secure portals—all on one platform.
No credit card required · Free plan available